Podcast Episode 11: First Task Example for a VA (Virtual Assistant)

Re-Keying of information: 

How many times in your day to day do you find yourself saying, “I can’t believe I’m doing this, this is such a waste of time”. You know what I’m talking about… these are the tasks you do while you’re multitasking. While you’re watching TV.

For example, writing a blog post is extremely subjective. That’s something we should do ourselves.

BUT, when it comes time to post the blog to our website - now that’s a whole other story.

We login to our site, then find the page to add a new post, copy and paste the blog etc.

This whole process is such a waste of time! Not only that, but I don’t know about you… but I post my blogs to Medium AND as LinkedIn articles (and share on social media). All of this takes a ton of time. Well, luckily for us we can hire a VA to help with this process because it’s an objective project.

Here’s how it would look with a virtual assistant.

First, write your blog in a google doc.

When finished, be sure to give your blog a title and maybe some keywords at the bottom.

Second, hire a Virtual Assistant on FreeeUp.com using the job description from CloneYourselfU.com/Job. You’ll want to be clear on the expectations - that you are simply asking your VA to copy/paste something from a G doc to your website as a blog (and wherever else you put your blog - for example maybe you’ll ask them to post to Medium and a LinkedIn article if that’s something you do anyway or want to start doing).

Next, interview your VA’s. For more tips on interviewing your potential new team members, check out the previous pod #10 all about interviewing VA’s.

After you interview your VA’s, decide whether you will move forward with 1,2 or 3. Sometimes I like to hire 2-3 VA’s at once, give them the same small task then only move forward with the one that jelled best with my work style and the criteria I’m looking for in a new team member. Other times, I can just feel that one of them is a better fit than another. More on this in the previous pod..

So, after you’ve made your decision and you hire your VA you’re going to want to turn this project into a bite sized sample rather than just give them the whole thing at once. This is what I call tiny tasks which lead to big projects.

You know what it’s like to feel overwhelmed, let’s ease our new team member on and just give them a small project.

Example Template to Send 

“Hi VA NAME,

I’m so excited to work with you!

Like we talked about I’m going to ask you to upload my blogs into Word Press and Medium. Here is your first task. This link contains my most recent blog post complete with the title of the post and SEO keywords to use as well.

Please go to (insert your login info to Word Press here) and put this new blog post in my website as a draft.

Please do not spend more than 30 minutes on this task. If you need more time, then just reach out and let me know where you’re at.

Can you complete this by “insert date you want it done by here”?

If not, then when?

Once completed, please send me the draft page you made.”

To hear the full podcast, head on over to Spotify, iTunes or any other pod player to listen to the full podcast!

LINKS & RESOURCES

• ROI Calculator (Use this quick tool to see how much you will save by hiring a virtual assistant)
• FREE Guide (In this guide, I offer a few suggestions on easy tasks to outsource and a canned template to instruct your VA how to do the task)
• FREE Worksheets (these will help you to uncover objective tasks to outsource to VA’s)
• Job Description & KPI Templates
• Uncover Tasks to Delegate to VA’s!

If you have any questions at all, hit me up! Email is [email protected] and you can schedule a time to chat with me by going to Calendly.com/CLONE.

THANK YOU SO MUCH for taking the time to invest in yourself and your business now… your future self sipping drinks on the beach is already thanking you!  

To Gettin Goin,
Sam AKA SwagSam

P.S. Are you ready for my full blown process? Are you ready to take the leap and actually get the transformation you know you need? If you’re ready to learn my step-by-step process on how to scale your business by working with VA’s so that you can work less while making more, then check out my upcoming workshop! Forget about the overwhelm, in this workshop I’ll be guiding you every step of the way to ensure you have success and can begin to breathe again. Learn more by checking it out on the link here.

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